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Technology Support Center » Purchasing

Purchasing

Purchasing
The technology department would like to work with you on finding the right technology for your needs.  If you need help determining your needs, please email hendersonhelpdesk@henderson.kyschools.us the requirements and the details of the project, grant, or request and we will follow-up with our best pricing and recommendations. If you have already identified the needed equipment, please follow the steps listed below. 

Purchasing Process
• Send an email to hendersonhelpdesk@henderson.kyschools.us with the filled out basic order form located here and quote if you already have one.
• Please scan and send a copy of your purchase order along with your basic order form. Vendor address are located here.
• Please click here to see current prices and device commodity codes. All other commodity codes are listed here.  You can use this link, http://kpc4me.com/all-awarded-contracts/, to see all district awarded contracts.
• The order will be placed according to the basic order form.  School retains purchase order.  Please remember to commodity code your PO.
• When the items arrive, the location will be contacted to arrange a time for installation/delivery.
 
• When ordering from Monoprice follow these steps:
  • Fill out your purchase order.
  • Scan it to your email and save it to your U: drive.
  • Send an email to po@monoprice.com with the scanned purchase order attached.
  • You will receive an email confirmation shortly with your order details in it.
  • Never try to order online or fax orders to Monoprice.
 
• When ordering from CDW-G follow these steps:
  • Fill out your purchase order.
  • Scan it to your email and save it to your U: drive.
  • Send an email to richmcl@cdw.com with the scanned purchase order attached.
  • You will receive an email confirmation shortly with your order details in it.
 
Items Technology Department Always Purchases
• Computers including all laptops and Chromebooks
• iPads and Tablets
• Docking Stations and Monitors
• Graphics Cards
• Additional RAM
• All Dell or Apple items
• Any mobile device app that requires a PO
 
Schools May Purchase
• Adapter Cables
• Mice
• Keyboards
• Printers (these must be ordered from the KETS contract located here)
• Scanners
• External Hard Drives
• Laptop Batteries (if users are comfortable choosing and installing the battery themselves)
• Fax Machines
• Headphones
• iPad/Mobile Device Cases
• SmartBoards (technology will provide assistance if requested)
• Projectors (technology will provide assistance if requested)
• Software (technology will provide assistance if requested)
• Flash Drives
• Speakers
• Printer Toner Cartridges (these must be ordered from Alpha Laser)

Crowdfunding

Guidance for technology purchases using crowdfunding methods:

 

All technology items must meet district technology standards and require approval from the Director of Technology prior to the crowdfunding effort being publicly posted.

 

Device Standards:

 

Chromebooks

Click here to see a sample Chromebook quote.  This will tell you what information to put on your purchase order.
 
 

Desktop / Laptop / Tablet

Dell or Apple that meet the following standards

Minimum of 4GB Memory

Minimum of 250GB Hard Drive

Must have A/C Wifi or 1Gbps Ethernet Capability

Minimum of Intel core i3 CPU

 

 

Projector

                   Click here to see a sample standard projector quote.  This will tell you what to put on your purchase order. 
                   
 

SMART Board

                   Click here to see a sample standard SMART board quote.  This will tell you what to put on your purchase order.
 
 

ACTIVBoard

                   If you are needing to purchase an ACTIVBoard, please contact Rich McLean at CDW-G for assistance.
                   richmcl@cdw.com

 

 

In order to ensure devices are compatible with our infrastructure please consult with the technology support center prior to running your crowdfunding event and follow guidelines outlined in AP 4.312.2.

 
Purchasing Contact
Phone: 270-831-8759
Email: hendersonhelpdesk@henderson.kyschools.us