Volunteer

Districtwide School Volunteers

Henderson County Schools welcomes and appreciates the support of our school volunteers.
Districtwide Volunteer Form

Who Needs to Complete Volunteer Requirements?

  • Parents/guardians volunteering at their child’s school

  • Unpaid elementary coaches (e.g., archery, cross country)

  • Field trip chaperones

  • Chaperones for after-school events

  • Overnight chaperones — Must complete an FBI fingerprint background check instead of the Youth Leader form. Please contact the board of education office to make an appointment.

Volunteer Requirements inlcude the following:

1. Child Abuse & Neglect (CAN) Check – Required Annually

Complete this form online via the Kentucky Online Gateway (KOG).
Fee: $10 (credit/debit card only)
Note: Must be completed on a laptop or desktop (not mobile devices).

Need help? Contact Jenny Richmond at (270) 831-5000.

Steps to Complete:

  1. Create a new account (save your email and password).

    • Already receive state benefits? Use your existing KOG login.

  2. Click Launch under “CAN and Adam Walsh Verification.”

    • If not visible, click “C” at the top alphabet bar.

  3. Select CHILD ABUSE/NEGLECT (CAN) CHECKS.

  4. Click Form → Central Registry Check (DPP-156).

  5. Fill out the form:

    • Check the 3rd box: Public School Employee

    • Hire Date: Use today’s date

    • Employer:
      Henderson County Schools
      1805 Second Street
      Henderson, KY 42420

    • Important: Check the box to send results to:
      jenny.richmond@henderson.kyschools.us

  6. Upload ID (Driver’s License, Birth Certificate, or State ID)

    • File must be under 2MB

    • Label the upload (e.g., “Driver’s License”)

  7. Submit & Pay:

    • Click Submit → Pay by Credit/Debit Card

    • E-sign, enter card details, and submit

    • Option to print a receipt

2. Youth Leader Request – Required Every 3 Years

Per KRS 17.160 and Board Policy 03.6
Fee: $10 (check or money order payable to Henderson County Schools)

How to Submit:

  • Fill out the Youth Leader Request Form

  • Return the form and payment to your school office, or send/drop off at:
    Youth Leader Request Form

Please check with your child’s school or the team you are volunteering with about possible reimbursement of fees.

For questions, call (270) 831-5000 or email jenny.richmond@henderson.kyschools.us